Description: In this apps-on session, participants will have the opportunity to explore how to best take advantage of GoogleApps for Education on the Apple iPad. The fundamental question this session helps you answer is, "What is the workflow that makes interacting with GoogleDocs, GoogleDrive easy on an iPad?"
Note: All videos must be first downloaded and saved on your computer or device before viewing.


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iPad Workflows - Getting Work on/off your iPad
Created by Miguel Guhlin (mguhlin@gmail.com); http://bit.ly/mglearns ; http://mguhlin.org

Getting Ready - Adjust Your Settings!
Note: These workflows depend on several apps available at no charge on iOS devices. You will need to adjust the settings on these apps to reflect the following information:
App
Settings to Adjust
Readdle Documents

Cost: Free on iPad.
General Tab: This tab covers security and protection. You can leave settings as is.
Wi-Fi Drive: Switch the “Enable Drive” setting to ON. If in a public environment, turn ON “Ask for Password.”
Sync: If using iCloud, choose the appropriate Automatic Sync setting or disable it. Set “Use New WebDAV Engine” to ON.
File Manager: Switch the “Show Photos” to ON. This will allow you to make copies of photos/videos you have in your Camera Roll/Photo Library.

That’s all! Tap on “Close” to finish adjusting settings.
Google Drive

Cost: Free on iPad
There are no settings to adjust except initial login to your Google Drive using your credentials.


Workflow #1 - Copying content to and from an iPad with a computer.
Scenario: I have images/pictures, videos, PDF files, ePub-formatted eBooks that I want to copy to my iPad from my computer, AND I have content on my computer that I want to put on my iPad.

Copying Files to Where You Can Work With Them
1) Open Readdle Documents app, then select photos you want to work with in Documents. When done selecting, tap on the SAVE button.
2) Select the folder you want to save the picture or video in within Documents.

Sharing Your Saved Picture or Video
3) Tap on NETWORK to turn on your iPad's Wi-Fi Drive. To share with a computer, tap the the WiFi icon in the top right-hand corner.
4) Notice the message that appears:

“Connect to this iPad using web-browser or WebDAV app:” then provides two addresses. Either one will work for our purposes.
4) Go to your computer's Internet browser and type in the IP address for your iPad. You will see any content you have in the Documents app folders available.
5) Get or put content from your iPad by clicking filenames or or Browse-Upload buttons,
respectively.

Watch the rough-hewn video of this workflow. (URL: http://goo.gl/Vn9QC)


Workflow #2 - Copying content from many iPads (e.g. students’ iPads) to one iPad (e.g. teacher’s iPad) using Readdle’s Documents app.
Scenario: My students have spent the last week creating their video in SonicPics and PinnacleStudio and have exported it to the Camera Roll on their iPad. How do I get those videos onto my iPad without using GoogleDrive, Dropbox, etc.?

Student iPad Instructions - Sharing Your Saved Picture or Video
1) Open Readdle Documents app, then select photos/videos you want to share with your teacher in Documents. When done selecting, tap on the SAVE button.
2) Select the folder you want to save the picture or video in within Documents. This makes a copy of the photos/videos in your Camera Roll and saves them in Documents app.
3) Tap on NETWORK to turn on your iPad's Wi-Fi Drive.
4) Your iPad is now available to be connected to by others (e.g. Teacher) using Readdle
Documents.

Teacher iPad Instructions: Copying Files to Where You Can Work With Them
1) Open Readdle Documents app, then tap on NETWORK in Readdle Documents and look for your student’s iPad, which will appear under Available Devices on the NETWORK tab.
3) Tap on your Student’s iPad and then you will be able to copy items from their iPad to your’s.


Watch the rough hewn video of this workflow. (URL: http://goo.gl/n8nkF )


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Workflow #3 - Publishing Content from iWorks apps (e.g. Keynote, Pages) on Student’s iPad directly to the Teacher’s iPad using Readdle’s Documents app.
Scenario: My students have spent the last week creating their Keynote presentation. I’d like students to share a copy of their presentation with me. How can I get them to share to my iPad from their iPad without having to mess with a computer?

Student iPad Instructions - Sharing Your iWorks document
1) Open the iWorks app you want to share from (e.g. Keynote), then view your presentation.
2) To share your Keynote presentation, tap on the wrench in the top right-hand corner and choose Share and Print option.
3) Select the Copy to WebDAV option. You’ll be prompted for a Server address, a username and password. Ask your teacher for the server address (which is the IP address for his/her iPad) and type it into the server address, then tap on “sign in.”
4) Once you are connected, you’ll be able to choose the file format you want to share the
presentation in--Keynote, Powerpoint, PDF. If you want your teacher to be able to edit the Keynote,
send the keynote version.

Teacher iPad Instructions: Copying Files to Where You Can Work With Them (Student iPad)
1) Open Readdle Documents app, then tap on NETWORK in Readdle Documents.
2) Turn your iPad into a WebDAV server by tapping on the WiFi Drive icon in the top right-hand corner (you’ll only see it if you’ve already tapped on NETWORK tab while in Readdle Documents.
3) Share your iPad’s IP address or name with your students; here’s an example but the numbers will be different depending on your network:
http://10.42.214.8
http://MGuhlins-iPad.local

You can share either address. Note that if you are going to be sharing often, the bottom address is less likely to change over time.


Watch the rough hewn video of this workflow. (URL: http://goo.gl/XKlQa)

Workflow #5 - Saving Content from iWorks apps (e.g. Keynote, Pages) to Google Drive using Open in Another App.
Scenario: My students have spent serious time creating their Keynote presentation and I’d like them to have a copy of it in Keynote or Powerpoint format, even if they don’t have an iPad. Can they save their Keynote file to Google Drive, work on it with their Mac computer (which has Keynote), save it back to Google Drive, then open it on their school iPad while in class?
Student iPad Instructions - Saving to Google Drive
1) Open the iWorks app you want to share from (e.g. Keynote), then view your presentation.
2) To share your Keynote presentation, tap on the wrench in the top right-hand corner and choose Share and Print option.
3) Select the Open in Another App option. You’ll be prompted to choose a format. Choose Keynote for this example, although you can choose the others (e.g. PDF, PowerPoint).
4) Once your presentation is ready, a blue button with white letters will appear that says, Choose
App.
5) When you tap that button, you’ll be given a list of apps. Look for the Open in Google Drive button/option and select it.
6) The GoogleDrive app will pop up and ask you, Would you like to upload presentationname.key to Drive? Choose the Upload option that appears below the question. Wait patiently as your presentation is put on Google Drive.
7) You can easily get a copy of the presentationname.key file and save it on your computer, then put it back on Google Drive, and re-open it.

Opening a Keynote File Stored in Google Drive
1) Start the Google Drive app on your iPad
2) Find the Keynote presentation file you previously saved either from your computer or iPad.
3) Tap on the file. When it pops up a message that it is Unable to open file, go to the sharing button in the top right-hand corner of the screen and tap on it.
4) Choose Open in... and select the Open in Keynote option. This will import your presentation into Keynote.

Watch the rough hewn video of this workflow.

Workflow #6 - Saving Content from iWorks apps (e.g. Keynote, Pages) to Edmodo.com using Open in Another App.
Scenario: My students have spent serious time creating their Keynote presentation and I’d like them to turn it in via Edmodo.com. Can they save their Keynote file to Edmodo?
Student iPad Instructions - Saving to Edmodo
1) Open the iWorks app you want to share from (e.g. Keynote), then view your presentation.
2) To share your Keynote presentation, tap on the wrench in the top right-hand corner and choose Share and Print option.
3) Select the Open in Another App option. You’ll be prompted to choose a format. Choose Keynote for this example, although you can choose the others (e.g. PDF, PowerPoint).
4) Once your presentation is ready, a blue button with white letters will appear that says, Choose
App.
5) When you tap that button, you’ll be given a list of apps. Look for the Open in Google Drive button/option and select it.
6) The GoogleDrive app will pop up and ask you, Would you like to upload presentationname.key to Drive? Choose the Upload option that appears below the question. Wait patiently as your presentation is put on Google Drive.
7) You can easily get a copy of the presentationname.key file and save it on your computer, then put it back on Google Drive, and re-open it.

Watch the rough hewn video of this workflow.


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Listen to Podcast 22 - GoogleApps on the iPad at Google20 Area Summit
Earlier today, I had the opportunity to attend the GoogleApps for Education Summit for Area 20in San Antonio, Texas. I managed to record a few conversations/sessions. This particular conversation begins in mid-stream (ok, so I forgot to turn the audio recorder on until after I'd done a quick intro), and results from an unconference session I had the opportunity to kick off (thanks, Roland!) on the topic of "Google Apps on the iPad."

Although there were about 15-20 people in the room, a few of us did most of the talking! (smile) I'm grateful to Virgil Kirk (Poteet ISD), Suzanne Dreyer (educator), Mary Ray (East Central ISD) for speaking up and sharing their insights.

Most of these topics--GoogleApps on the iPad--are ones I've written about before, and I've included links to those articles below. We've seen some definite improvement over time for those who want to use GoogleApps on the iPad.

I suppose one of the eye-opening conversations was the one that involved two teachers sharing how iPads were just issued to them...no expectations, instructions. "Here you go, figure it out."
:-)


Show Links

  1. Links to blog entries I've written that are relevant:
    1. iPad - It's the Bomb!
    2. Sharing #iPad Docs in the Private Cloud using WebDav and OwnCloud
    3. Create Your Own #iPad #ePub Sharing Station with OwnCloud
    4. 4 Simple Ways to Share iPad App Creations
    5. Sharing via Your iPad Browser
    6. Comparing iPad Office Suites
    7. Blogging with Blogsy
  2. Edudemic's article on 5 Critical Mistakes related to iPad implementations
  3. iPad apps that allow you to work with GoogleApps:
    1. Cloud On iPad app
    2. Office 2 HD
    3. Docs to Go
    4. Google Drive
  4. WebDav Free Open Source Solution, OwnCloud.org
  5. Mirroring your...
    1. iPad on your Computer - **Reflections** app for Windows and Mac
    2. Computer on your iPad - **Splashtop** app
  6. Edmodo.com and using it with teachers. The code provided below will allow you to join the "All Things Apple" group. Here's the code: 70w1b9